> ## Documentation Index
> Fetch the complete documentation index at: https://docs.blevinsholdings.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Data Privacy Policy

> How Blevins Holdings collects, stores, uses, and protects personal and client data.

<Info>Last reviewed: \[Date] — Next review due: \[Date]</Info>

## Scope

This policy applies to all personal data processed by Blevins Holdings — including data about employees, contractors, clients, and any third parties whose data we handle in the course of business.

## What data we collect

| Data type      | Examples                            | Purpose               |
| -------------- | ----------------------------------- | --------------------- |
| Employee data  | Name, contact info, payroll details | HR and operations     |
| Client data    | Contact info, account details       | Service delivery      |
| Usage data     | System logs, access records         | Security and auditing |
| Communications | Email, messages                     | Business records      |

## How we use data

We collect and use data only for legitimate business purposes. Data is never sold to third parties. Access is limited to those who need it to perform their role.

## Storage and retention

* Data is stored on company-approved systems only
* Personal data is retained for the minimum period required by law or business need
* When data is no longer needed, it is securely deleted or anonymized

## Employee responsibilities

<Steps>
  <Step title="Use approved systems">
    Store company and client data only on approved platforms. Do not use personal email, personal cloud storage, or unapproved apps for business data.
  </Step>

  <Step title="Lock your screen">
    Lock your workstation when stepping away, even briefly.
  </Step>

  <Step title="Report incidents">
    If you suspect a data breach or unauthorized access, report it immediately to IT and your manager.
  </Step>

  <Step title="Handle requests carefully">
    If a client or individual requests access to or deletion of their personal data, forward the request to \[designated contact] immediately — do not respond independently.
  </Step>
</Steps>

## Data breaches

In the event of a suspected data breach:

```text theme={null}
1. Do not attempt to investigate or resolve it yourself
2. Immediately notify IT Security: security@blevinsholdings.com
3. Preserve any evidence — do not delete files or logs
4. Follow the Incident Response SOP
```

<Warning>
  Delays in reporting suspected breaches may result in regulatory penalties and personal liability.
</Warning>

***

*Policy owner: IT / Legal*